> ## Documentation Index
> Fetch the complete documentation index at: https://docs.routera.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling meetings

> Book meetings from forms, contact records, or emailed available times links.

Routera can offer meeting booking after a [form](https://docs.routera.io/kb/creating-forms.md) submit, from a contact record, or by sending available times in email. Availability comes from each host’s [connected calendar](https://docs.routera.io/kb/integrating-cals.md) and schedule settings.

> [!NOTE]
>
> Meeting scheduling is available on paid plans (same upgrade path as Form builder). Hosts need a calendar connected under **Settings** → **Profile** → **Calendar**.

***

## From a form (after submit)

1. Open the form editor → **Settings**.
2. Under **After submit**, choose **Schedule a meeting** or **Let visitor choose**.
3. Select a **router** whose members’ calendars power slots, and configure meeting rules (duration, timezone, notice, buffer, window).
4. Save and share the form.

Visitors who submit see the meeting step, pick a slot, then the thank-you page.

![Meeting scheduler step after form submit](https://mintcdn.com/routera/qP4D1WpMCwxtebTP/images/meeting-form-scheduler.png?fit=max\&auto=format\&n=qP4D1WpMCwxtebTP\&q=85\&s=facd7c106de1eaf7901785696fa74027)

***

## From a contact record

1. Open a **Contact** record.
2. Click **Schedule meeting**.
3. Choose the **host**, **duration**, and **timezone**.
4. Pick an available slot and confirm.

![Schedule meeting popup on a contact record](https://mintcdn.com/routera/qP4D1WpMCwxtebTP/images/meeting-contact-schedule.png?fit=max\&auto=format\&n=qP4D1WpMCwxtebTP\&q=85\&s=e4f73a4c9ef2ffa91aa91700d770898b)

The booking uses the host’s calendar availability.

***

## Offer available times in email

1. Compose an email from a contact (or related engagement flow).
2. Insert **available times** for the recipient.
3. Send the email. The recipient opens the public booking link and confirms a slot.

![Insert available times when composing email](https://mintcdn.com/routera/qP4D1WpMCwxtebTP/images/meeting-available-times-email.png?fit=max\&auto=format\&n=qP4D1WpMCwxtebTP\&q=85\&s=5032734f583403898e537b62506b7167)

![Public book page confirming a meeting slot](https://mintcdn.com/routera/qP4D1WpMCwxtebTP/images/meeting-book-public.png?fit=max\&auto=format\&n=qP4D1WpMCwxtebTP\&q=85\&s=5f0837bd692839421ac2a105ea166ba4)

> [!TIP]
>
> Connect calendars for every host who appears in form routers or contact scheduling. See [Integrate calendars](https://docs.routera.io/kb/integrating-cals.md) if busy times are missing or incorrect.


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.